For agencies and studios
Project timelines for agencies and creative studios
Plan every client job on a Gantt chart your team can actually keep up to date. See who is booked twice before it happens, try the client's new deadline before you agree to it, and send a link when someone asks where things stand.
Why agencies switch
Client work changes every week. The plan should keep up.
Agency projects rarely run the way the proposal said. A review round takes longer than planned, the client adds a page, a freelancer is away the week you needed them. If the plan lives in a spreadsheet or a slide, nobody updates it, and the team stops trusting it by the second sprint.
Timeline Studio is a Gantt chart and roadmap planner made for small teams. There are no workflows, custom fields or permission schemes to set up before you write down the first task. You add tasks right on the timeline, drag them into place, and link what depends on what. When something moves, everything after it moves too, so the plan stays honest without anyone rebuilding it by hand.
Client projects
Every phase, review round and sign-off on one timeline
Lay a project out the way your team talks about it: discovery, design, build, launch. Group work under initiatives, epics and features as the job grows, and mark the dates the client cares about with milestones. Each task has a status (to do, in progress, blocked or done) and a percent complete that fills its bar, so you can see at a glance what is behind.
Draw a dependency from “Design approved” to “Build” and the arrow follows the work. Switch on the critical path and Timeline Studio outlines the chain of tasks that sets your delivery date, so you know which slips matter and which don't.
- Initiatives, epics, features, milestones, tasks and subtasks
- Milestones for reviews, sign-offs and go-live dates
- Status and percent complete on every bar
Team workload
Spot double-booking before the team does
In a small studio the same designer is usually on three jobs at once. Give each task an assignee and an allocation, from a few hours to full time, and the workload panel shows a lane per person with their peak load each week. Anyone booked over 100% is listed, and the tasks that overbook them get a red badge right on the timeline.
Workload is worked out per timeline. If you want to see the whole studio's bookings in one place, put your live client jobs on one shared studio timeline, each as its own initiative, and give each client a separate timeline only when the job is big enough to stand on its own.
- An assignee and allocation on every task
- Weekly peak load for each person
- Over-100% warnings on the Gantt chart
What-if simulation
When the client moves the deadline, try it before you say yes
“Can we launch a week earlier?” is a question to answer with the plan open, not from memory. Switch on simulation mode and drag the launch milestone, shorten the build, or move a review. Every dependent task moves with the change, so you see straight away what the new date costs and who it lands on.
If it works, apply it. If it doesn't, exit, and the real plan is exactly as you left it. You walk into the client call knowing the answer.
- Changes stay in the sandbox until you apply them
- Dependent tasks move with every change
- Broken dependencies are flagged before you apply
Sharing
Bring the client in, at the level you choose
Invite your team as editors. Invite a client contact as a commenter, so they can leave feedback on the exact task it is about, or as a viewer who can read everything and change nothing. When a stakeholder just needs to look, switch on the view-only public link instead.
Comments support @mentions, and mentioned teammates get an email. A chat for each timeline keeps the project discussion next to the plan instead of in a separate thread, and the activity feed shows who changed what and when.
- Can edit, Can comment and View only roles
- A view-only public link when you need one
- Export as an image for slides and status decks
Status updates without the Friday scramble
Weekly client updates take longer than they should because someone has to work out what actually changed. Timeline Studio can draft one for you. Connect your own API key from Anthropic, OpenAI or Google, and the status update turns the last week, two weeks or month of timeline activity into a short stakeholder update: what was completed, what changed, the risks and what's next. It is ready to paste into an email or Slack, and you edit it before it goes anywhere.
For pitches and kick-offs, the same connection runs the AI project planner. Describe the job in a few sentences, pick a start date and preview a draft plan with tasks, dates, dependencies and effort ranges. You review every row, and nothing is created until you confirm. Only the brief and start date go to the provider, and your key is encrypted and never sent back to the browser.
How a studio sets it up in an afternoon
- Start a timeline. Start blank, open the sample project and its 30-second tour, or import the plan you already have from a CSV file or cells pasted from Excel or Google Sheets.
- Set your working days. Pick your work week, add studio holidays, and add public holidays in one click for the US, UK, Germany, France, Canada, Poland or Ukraine. With “Skip days off when scheduling” on, task lengths count working days only.
- Assign the team. Give each task an assignee and allocation, then open the workload panel and fix anything over 100%.
- Invite people. Add the team as editors and the client as commenters or viewers. Everyone sees changes without a reload.
- Keep it current. Drag bars as dates change, mark progress on the bar, and switch to the Kanban board for the day-to-day.
You can keep up to three timelines of your own open as tabs, plus any timelines that other people share with you, and export any of them as an image or as a CSV file that opens in any spreadsheet.
Plan your next client project this afternoon
Start with a blank Gantt chart, the sample project or a plan you already have in a spreadsheet. Invite the team, then the client, when it looks right.
Free to start, with limited usage. Works in the browser on desktop, tablet and phone.